This page has been greatly adapted from PyBay's CoC procedures which were in turn adapted from PyCon's CoC procedures.
All reports are confidential - please do not share them outside of conference staff.
When reporting the event to the Incident Response Team, try to gather as much information as available, but do not interview people about the incident - the Incident Response Team will assist you in writing the report/collecting information.
The important information consists of:
If everyone is presently physically safe, only involve law enforcement or security at a victim's request. If you do feel your safety is in jeopardy please do not hesitate to contact local law enforcement by dialing 911.
Be sure to have a good understanding of our Code of Conduct policy.
Understand what is expected from an attendee that wants to report a harassment incident. Try to get as much of the incident in written form by the reporter. If you cannot, transcribe it yourself as it was told to you.
Gather the important information listed above in the General Guidelines section.
This initial response is very important and will set the tone for PyColorado. Depending on the severity/details of the incident, please DO follow these guidelines:
Please DO NOT do these things:
Once a Code of Conduct violation is reported, the CoC Incident Response team should meet. The main objectives of this meeting are to find out the following:
After the Incident Response meeting and discussion, an Incident Response Lead (either Zoë or Erin) will communicate with the alleged harasser. Make sure to inform them of what has been reported about them. Allow the alleged harasser to give their side of the story. After this point, if the report stands, let the harasser know what actions will be taken against them.
Below are actions that may be taken as the result of a Code of Conduct violation (note that this list is NOT comprehensive):
Give harasser an opportunity to appeal by email to a conference chair, but in the meantime the report stands. DO NOT encourage an apology from the harasser.
It is critically important how we deal with the incident publicly. Our policy is to make sure that everyone aware of the initial incident is also made aware that it is not according to policy and that official action has been taken - while still respecting the privacy of individual attendees. When speaking to individuals (those who are aware of the incident, but were not involved with the incident) about the incident, please leave out all but the relevant details.
Depending on the incident, the conference chair or their designate may decide to make one or more public announcements. If necessary, this will be done with a short announcement before a session and/or through other channels. No one other than the conference chair or someone delegated authority from the conference chair should make any announcements.
If some attendees were angered by the incident, it is best to apologize to them that the incident occurred to begin with. If there are residual hard feelings, suggest to them to write an email to the conference organizer.
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